Lessons

In FilmToolz, two terms are used when referring to payments:
1) Payment (acc.) means a usual payment as it is effected by the accounts department. “Company А” paid to “Company B” 100,000 RUB under a certain contract. 
2) Payments (man.) means a breakdown of the aforementioned accounting payment by management accounting items. It is done on the payments page, in the bottom part. 

Let us consider an example.
Assume that originally the estimate has several items: 
- 7.1.1. Camera rent – 20,000 RUB per shooting day (+8% fee); 
- 7.1.2. Lens rent – 10,000 RUB per shooting day (+8% fee);
- 3.1.10. Camera controller (camera management services) – 7,000 RUB per shooting day (+8% fee);
- 3.1.11. Focus puller (cameraman assistant) – 7,000 RUB per shooting day (+8%)
- 3.1.2. Cameraman – 300,000 RUB per month (+8% fee); 

When drawing up the estimate, you do not know if you will rent both the camera and lens from the same company, and there is no information whether the camera controller and focus puller will be hired separately or will be provided by the rental/operator.  

Eventually, you find a cameraman who lends you a camera and lens, and provides his camera controller and focus puller working for him (officially hired by him). Assume that you will pay him for all above services under one contract, to his sole entrepreneur legal entity “A.A. Petrov”. 

Assume that eventually you must pay for the month: 
- 300,000 (+8%) to the cameraman = 326,086.96
- 20,000 х 20 shooting days (+8%) – for the camera = 434,782.61
- 10,000 х 20 shooting days (+8%) – for the lens = 217,391.30 
- 7,000 х 20 shooting days (+8%) – for the camera controller = 152,173.91 
- 7,000 х 20 shooting days (+8%) – for the focus puller = 152,173.91 

In total, you make the payment in the amount of 1,282,608.69 to A.A.Petrov sole entrepreneur, and this is called “payment (acc.)”. Since this amount includes a commission fee of 8%, when entering the payment, you select the type Amount includes a commission fee. 

In order to break down this amount correctly by the budget items, you must break it into several payments (man.) – payments under the management reporting (see screenshot) at the bottom of the payment page. 

At the same time, we recommend that you specify full names of specific people as contractors in Payments (Management) related to the camera controller and focus puller to allow the system to record your offsets with them and to calculate the current payables (for this, you also need to enter accruals).